For Event Organizers

Platform Migration Guide

Move your trade shows, exhibitor data, and attendee lists to VTradeEvents in six straightforward steps.

Why Migrate to VTradeEvents?

AI-powered attendee matchmaking and lead scoring that outperforms manual networking
Immersive 3-D booth builder with drag-and-drop floor plan editor
Real-time analytics dashboards for organizers and exhibitors
Enterprise-grade security with SSO, SOC-2 compliance, and role-based access

Step-by-Step Migration

1

Export Your Existing Event Data

From your current platform, export attendee lists, exhibitor profiles, session schedules, and any booth assets. VTradeEvents accepts CSV, JSON, and Excel formats.

  • Attendee rosters with email and registration fields
  • Exhibitor company profiles and contact details
  • Session or webinar schedules (times, speakers, descriptions)
2

Create Your VTradeEvents Account

Register as an organizer, choose your plan, and set up your organization workspace. SSO with Google, Microsoft, and SAML providers is supported out of the box.

3

Import Events & Exhibitor Lists

Use the bulk-import wizard in the Organizer Dashboard to upload your exported files. The system auto-maps columns, flags duplicates, and validates email addresses.

  • Drag-and-drop CSV/Excel upload with column preview
  • Automatic duplicate detection and merge suggestions
  • Field mapping editor for custom data schemas
4

Configure Booth Templates & Floor Plans

Design your virtual exhibition hall with the floor-plan editor. Assign booth sizes, upload brand assets, and configure interactive elements such as video walls, brochure racks, and live-chat widgets.

5

Set Up Networking & Lead Scoring

Enable AI matchmaking so attendees are recommended relevant exhibitors. Configure lead-scoring rules to rank prospects by booth visits, session attendance, and content downloads.

6

Test & Go Live

Run a private preview with your team, verify analytics tracking, confirm email notifications, and publish your event. Post-launch, monitor real-time dashboards and iterate.

Frequently Asked Questions

Most organizers complete the migration in one to three business days. Larger events with custom integrations may take up to a week with dedicated support.

No. The import wizard validates every record before committing. A detailed import report highlights any rows that need attention so nothing is silently dropped.

Yes. VTradeEvents supports parallel operation so you can migrate incrementally and redirect attendees when you are ready.

Yes. Our REST API and webhook system let you script imports, sync registrations in real-time, and push analytics to your CRM or marketing tools.

Need Help Migrating?

Our migration specialists are available to walk you through every step or handle the entire process on your behalf.

Contact Support